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Assistant Vice Chancellor Organizational Effectiveness, Academic Affairs
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Position Number: 5946515
Location: Boulder, CO
Position Type: Administrative Vice Presidents

Assistant Vice Chancellor Organizational Effectiveness, Academic Affairs

Requisition Number: 61653
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 04-Feb-2025
Date Posted:

Job Summary

CU Boulder welcomes applications for an Assistant Vice Chancellor of Organizational Effectiveness, Academic Affairs! The Provost's Office is the face of the Division of Academic Affairs, as such the work unit is oriented toward providing service that supports the institution's academic role and mission. The Division of Academic Affairs is led by the Provost, and exists to nurture, foster and support the development of outstanding academic, research, and instructional programs on the University of Colorado Boulder campus to ensure our students are offered academic excellence in their undergraduate and graduate education.

The AVC is a strategic advisor in all organizational effectiveness, business strategy, personnel management and human resource matters for the Office of the Provost and core units (Academic Planning and Assessment, Academic Resource Management, Office of Faculty Affairs, Graduate School, Academic and Learning Innovation, Undergraduate Education, and Ombuds). The AVC works collaboratively with HR senior leadership in the Division of Academic Affairs, including schools, colleges, and academic support units to provide divisional HR strategy. The AVC is responsible for advising officers and their leadership on policy, procedures, and best practices with the goal of providing a positive and inclusive employee experience for all. This includes creating and implementing a vision to attract, develop, motivate and retain a diverse and highly effective workforce capable of advancing the academic mission. The AVC works closely with the Provost's executive leadership team on leading special projects that have organizational impacts. This position serves as a key leader in diversity, equity, and inclusion efforts.

The workforce of the Office of the Provost and core units is composed of faculty, staff, temporary employees, and student employees. Responsibility for supporting, training, and indirect supervision of unit employees involved in personnel management and human resources activities across 7 directorates reporting to the provost. Providing leadership for VCAA shared services, supporting 26 departments, with responsibility for ensuring the success and deliverables of day-to-day operations. The AVC partners with officers and their leadership teams to create and implement unit specific employee engagement initiatives and training relevant to employees. Working in collaboration with campus departments such as Human Resources and Faculty Affairs, the AVC provides leadership and guidance in development, implementation, and equitable administration of policies and processes.

This position reports directly to the Associate Vice Chancellor for Academic Affairs Budget & Finance, supports the provost and core unit officers, and provides strategic guidance to the division of academic affairs senior HR leaders.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Division of Academic Affairs is responsible for meeting the mission of the University of Colorado Boulder to serve as the state's comprehensive graduate research university with selective admission standards, offering a comprehensive array of undergraduate, master's and doctoral degree programs. We accomplish that mission through the vision that the University of Colorado Boulder be a leader in identifying and addressing the humanitarian, social and technological challenges of the 21st century.
Within the division, the Office of Academic Planning and Assessment engages in academic planning, accreditation and assessment and oversees student success initiatives. The Office of Academic Resource Management develops academic resource strategy and analysis in support of the university's mission. Central to the support of the academic mission is the recruitment, retention and development of faculty, a process managed by the Office of Faculty Affairs.
The Research and Innovation Office creates global impact in research, innovation, scholarship and creative work by cultivating and supporting collaboration, transformation and leadership, and the Division of Student Affairs provides the programs, services and resources that support student well-being and academic and co-curricular success.
Our colleges and schools offer a wide range of world-class academic and enrichment opportunities, and The Graduate School works to promote academic excellence, advocates on behalf of graduate students, and fosters community across all graduate programs. The Office of Undergraduate Education oversees the academic undergraduate experience and collaborates with other units to ensure that students have access to the resources they need to succeed.

What Your Key Responsibilities Will Be

Academic Affairs HR Processes & Partnerships

Provide leadership and strategy in collaboration with the Office of Faculty Affairs and Office of Human Resources on faculty personnel matters.
Direct the annual compensation and merit exercise, which includes producing the annual Academic Affairs' personnel roster, and based on university system and campus decisions and in close consultation with HR, develop annual compensation and merit eligibility, instructions, procedures, and guidelines.
Direct the annual faculty recruitment and retention process and advise campus leadership on strategy.
Maintain the faculty rostering, compensation, and merit process in a cloud-based environment for the campus.
Support human resource liaisons in academic affairs on faculty personnel functions including recruitment, hiring, and appointments; compensation; leaves, sabbaticals, and retirement.
Manage the annual faculty contract renewal process and serve as the primary liaison to the system office and campus.
Serve as the primary contact with various campus offices related to organizational effectiveness issues affecting the provost and academic affairs units.
Lead and convene the academic affairs HR senior leaders to address divisional strategies and create consistency in practices where possible.
Create and maintain strategic partnerships with the liaisons in various campus HR units, including but not limited to, employee relations, recruitment, compensation management, HRSC.
Represent the Office of the Provost or VCAA on committees and special projects as appropriate

Leadership

Create a direction for organizational strategy including personnel management and human resources operations for the Office of the Provost and its core units.
Collaborate with Provost's Office leadership and core units to develop and refine inclusive strategy and tactics related to employee development, organizational effectiveness, succession planning, compensation, classification, and talent acquisition.
Advise, counsel and assist Vice Chancellors, AVC's and leaders on personnel management, human resources matters, and overall workforce strategy.
Serve as a strategic business partner, providing consultation and guidance pertaining to current and future people needs.
Ensure compliance with, and serve as the subject matter expert regarding CU system and campus policies, federal and state law, and HR best practices.
Provide communication on an ongoing basis to all supervisors and employees as a way of ensuring openness, transparency, and alignment of the mission, values and strategic goals for academic affairs.
Create and implement an approach for creating an engaging and fulfilling work environment. This includes reward and recognition, award programs, development opportunities, training, employee engagement initiatives, and health and wellbeing.
Provide both proactive and reactive coaching to supervisors regarding their leadership approach, how to best support their employees, and specific scenarios that arise.
Advise the provost, and other members of Provost's Cabinet on personnel management and human resources items that need attention or direction.
Provide leadership in the design, implementation and assessment of Office of the Provost and core unit strategic goals and initiatives, as well as clarifying roles and responsibilities of staff to support strategic goals and initiatives.
Guide staff in gaining a clear understanding of the mission, values and strategic goals.
Provide ongoing review, assessment, and progress toward the Office of the Provost and core unit DEI Action and Assessment Plans.

Organizational Effectiveness Strategy

Conduct assessment of current organizational structures, operations, processes, and culture and update as appropriate and define areas for optimization.
Lead continuous improvement strategies as they relate to organizational structure, processes and workflows.
Provide employee support through change processes by implementing change management strategies that may include: collaboration with the Office of the Provost's communication professionals to develop communication plans; designing and implementing resistance management techniques; and partner engagement.
Partnering with the Office of the Provost leadership, determine the success of change initiatives through data analysis to track and measure effectiveness.
Responsible for creating recommendations, and implementing agreed suggestions, of initiatives to enhance culture and further align organizational practices, processes and behaviors with CU's mission, vision and values.
Maintain up-to-date understanding of industry trends and standard processes pertaining to organizational development and implement innovative approaches to continuous support optimization.
Obtain feedback from all employees leaving the Provost's office and core units through exit interviews to understand opportunities that exist.
In collaboration with leadership, assess and identify skills gaps within units related to employees' expertise, abilities, knowledge and performance.
Develop and deliver training programs in the areas of HR, skills and professional development related topics designed to enhance employee knowledge, abilities, skills and performance connected to the organizational objectives.
Provide consultation and guidance regarding developing succession plans and talent pipelines within the unit to ensure smooth future transitions of positions and equip the unit to continue performing at a high caliber during periods of transitions.

Employee Relations

Oversee the performance management cycle for all employee types for the Office of the Provost and core units. This includes the performance review and goal setting process for staff, ensuring that all are reviewed on time, receive thoughtful coaching and evaluations, and are given effective feedback; coordinate and communicate annual timelines and processes.
Develop and provide training for staff supervisors specifically related to the performance management cycle.
Recommend and implement employee recognition programs for the Provost's office and core units. Serve as the provost's delegate for review and approval of recognition programs within the division of academic affairs.
Responsible for coaching and advising supervisors in employee relations matters, related to both performance and behavior.
Work with University Human Resources and the Office of Legal Counsel to protect the institution when taking binding action impacting staff compensation and other personnel actions, including up to termination. Enforce corrective and disciplinary actions, up to and including termination; manage the employee progressive discipline process. Consult with Human Resources and Office of Legal Counsel regarding actions taken and compile records/evidence if called to defend action taken.
Serve as the primary resource for compliance with University, State and Federal employment rules; advise supervisors and employees accordingly.
Liaise with Human Resources, OFA, Office of Institutional Equity and Compliance, Student Employment, Risk Management, and Employee Services to coordinate with, address and resolve personnel issues that arise.

Personnel Management

Ensure the tools, products and services for personnel management are deployed, understood and used.
Oversee HR functions for faculty, staff, and student employment processes; talent acquisition, employee onboarding and offboarding, retention, discipline, compensation, performance management, employee relations, organizational development, employment practices and development and administration of policies.
Serve as the provost's delegate for academic affairs on actions that require Vice Chancellor approval, including but not limited to academic affairs faculty and staff additional compensation, officer direct reports position descriptions, and letter of offer approvals.
Responsible for and support executive (Dean, Vice Chancellor, Associate/Assistant Vice Chancellor level) searches and hiring processes and assist in required administrator appraisals.
Oversee approval process for hires and memoranda of understanding/agreement and ensure accurate funding of positions.
Serve as subject matter expert in the Office of the Provost for faculty affairs processes and procedures for core units and their leadership.
Oversee faculty and faculty administrator appointments (e.g. faculty director, lecturer, teaching faculty positions) originating in the Provost's office or VCAA support units by providing appropriate guidance and direction. This includes, but is not limited to, overseeing the faculty offer letter process, coordinating hiring, reappointment, and other actions during the life cycle of these appointments.
Participate in efforts to ensure data in HCM is current and accurate, taking corrective actions as needed.
Develop and implement effective strategies and a standardized approach for the Provost's office and core units.
Periodically review business processes for VCAA shared services to ensure efficiency and effectiveness.

Supervision

Provide leadership through regular communication, active goal setting, and routine coaching to model and promote behavior that aligns with CU's core values.
Organize and plan work to ensure appropriate prioritization and timely deliverables of the VCAA shared services team.
Evaluate processes for continual improvement of the efficiency and effectiveness.
Provide staff with professional and personal growth and development.
Responsible for frequent individual check-ins to ensure collaboration and alignment on priorities.
Accountable for the workload organization of deliverables associated with organizational effectiveness activities.

Ad Hoc

Other duties as assigned.

What You Should Know

Hybrid work modality offered.

What We Can Offer

Annual salary range of $155,000 - $171,000. Recruitment incentive offered within departmental guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

Bachelor's degree from an accredited institution.
6+ years of experience in organizational effectiveness, human resources, faculty affairs and/or related experience, with 5+ years of experience as a supervisor within Higher Education.
Equivalent combination of education and experience may substitute for the degree.

What You Will Need

Passion for supporting others to perform their roles to the best of their ability.
Desire to help employees develop and reach their maximum potential.
Solid understanding of performance management philosophy, employee development, and progressive discipline.
Proven track record in implementing organizational efficiency initiatives.
Welcoming and dedicated to delivering outstanding customer service.
Anticipate, interpret, and respond to a variety of constituents and issues with minimum direction, and the highest level of discretion and judgment.
Demonstrated effectiveness in strong written and oral communications.
Strong interpersonal skills with an ability to collaborate and quickly build rapport with a variety of partners.
Demonstrated experience and success creating and implementing people strategies.
Confident to take initiative and problem-solve.
ability to synthesize and translate sophisticated subject matter into concise and compelling messages for diverse audiences.
Ability to influence and persuade various audiences.
Attention to detail and ability to prioritize in order to meet deliverables.
Ability to handle multiple tasks at once, balance interruptions, and adapt priorities based on changing needs.
Extensive knowledge of human resources best practices and processes.
High degree of professionalism and ability to maintain confidentiality.
Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty, staff, and individuals from around the world.
Expertise in Microsoft Office Suite software, primarily Word and Excel.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by 2/4/25 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Assistant-Vice-Chancellor-Organizational-Effectiveness-Academic-Affairs/61653